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HR/Bookkeeping Assistant

Company Name:
OldCastle
Evans Construction, is a member of the Oldcastle Materials Mountain West Division; Our purpose, commitment to the future, and formula for growth is to champion the safety, empowerment, and development of our employees. We strive to be The Preferred Source of quality sand, rock, landscape products, ready-mixed concrete, asphalt, paving and construction services. We succeed as a team by embracing integrity, mutual respect, innovation, service, sustainability, and financial strength.
# Summary
This is a skilled position where the employee will complete a variety of payroll, human resources, bookkeeping, and customer service activities.
# Essential Duties and Responsibilities:
Accurately and proficiently completes daily payroll activities including but not limited to data entry, verifying and confirming certified payroll, balancing payroll records and reports, ensures proper taxing is applied, and makes certain submitted timesheets are accurate and free of errors.
Prepares new hire correspondence and completes all on-boarding activities including the creation of personnel files.
Precisely records and updates an assortment of employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, and termination data in a variety of systems (Viewpoint, Benefit Solver, Fidelity, Etc.).
Completes E-Verify, background screenings, and MVR processing for all new hires.
Actively seeks opportunities to improve daily processes.
Assist in administration of employment application system and assists in other employment activities.
Update employee files to document personnel actions and to provide information for payroll and other uses.
Help employees with initial benefit enrollment and annual benefit changes during open enrollment.
Compile data from various information and prepare reports.
Help administer DOT, I-9, and other human resource processes.
Answer phone calls and assist customers with questions.
Prepares and mails contracts with company safety packets.
Updates various subcontractor checklists and ensures subcontractor compliance prior to their startup including but not limited to PIC's compliance status, contract and safety compliance signatures, verifies minimum insurance coverage compliance, certificate of Workers' Compensation insurance, payment and performance bonds, and Wyoming Department of Revenue Non-Residency filings.
Attend weekly company scheduling meetings.
Enter project progress updates in Viewpoint.
Run and prepare various weekly reports for management staff distribution.
Help department with special projects as needed.
Other duties as assigned by supervisor.
# Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions.
High school diploma or GED required; one to two years related experience and/or training; or equivalent combination of education and experience.
Highly detail oriented with ambition to improve mundane daily processes.
Able to interact professionally with employees, vendors, and government entities.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write correspondence.
Ability to add, subtract, multiple and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to apply common sense understanding to carry out detailed, but uninvolved written or oral instructions
Proficient in Microsoft Office, Excel, Word and Outlook. Minimum typing speed of 60wpm.
Standard Driver's License required.
# Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Regularly required to sit, talk, or hear.
Frequently required to sit, climb, and use hands to finger, handle, or feel.
Frequently required to stand, walk, crawl, kneel, bend, and reach with hands and arms above their shoulders.
Occasionally lifts and/or moves from 10 to 50 lbs.
Specific vision abilities required include close vision, distance vision, color vision, peripheral vision and depth perception.
# Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Exposed to normal office working conditions; moving.
The noise level in the work environment is usually quiet to moderate.
# Competencies
To perform the job successfully; an individual should demonstrate the following competencies:
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs.
Teamwork - Contributes to building a positive team spirit.
Judgment - Exhibits sound and accurate judgment.
Planning/Organizing - Uses time efficiently.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Accepts responsibility for own actions.
Attendance/Punctuality - Is consistently at work and on time.
Dependability - Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals.
Initiative - Asks for and offers help when needed.
Innovation - Generates suggestions for improving work.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance.
# Other Skills and Abilities
Ability to get along well with a diverse staff of employees
Ability to operate office equipment, including but not limited to: computers, copiers, 10-key adding machine, printers, fax machines and scanners
_What Oldcastle Offers You_
A culture that values opportunity for growth, development and internal promotion
Highly competitive base pay
Comprehensive medical, dental and disability benefits programs
Group retirement savings program
Health and wellness programs
_About Oldcastle_
Oldcastle has a long and proud heritage as one of North America's largest corporations. We are a proud reflection of the hundreds of family businesses, local and regional companies and mid to large sized enterprises that together form the Oldcastle family. Oldcastle operates with a decentralized, diversified structure, letting you work in a small company environment while having the career opportunities of a large enterprise.
Oldcastle is a great place to grow! If you're up for a rewarding challenge, we invite you to take the first step and apply today! Please complete your online application and profile which will be sent directly to the appropriate Hiring Manager. Thank you for your interest in the Oldcastle family!
Follow Oldcastle Careers on Facebook, Twitter, Google+, Pinterest, WordPress (Career Blog) and LinkedIn!
Evans Construction is an Affirmative Action and Equal Opportunity Employer
EOE / M / F / Vet / Disability
Evans Construction is part of the Oldcastlecareers(TM) network.
City: Jackson
State: Wyoming
Postal/Zip Code: 83001

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